For commercial HVAC estimators
Mission runs the ITB triage, quote chasing, and proposal assembly around every bid so you get back to the takeoff.
Your day
Your day runs on two clocks: the slow read of a plan set and the fast clock of bids all due the same Friday. Reading what the drawings don’t say and sizing the risk is where money is made or lost. The ITB triage, quote chasing, and proposal formatting around it is the part that drains the desk — and on a busy bid week it balloons larger.
Triaging ITBs across PlanHub, ConstructConnect, and BuildingConnected, organizing plan sets and addenda, chasing equipment and supplier quotes, transcribing pricing into the FastDUCT/FastPIPE bid sheet, redoing takeoffs when addenda land, and assembling the scope letter under deadline.
Reading the intent of the plan set, catching what the drawings don’t say, sizing realistic labor hours, deciding markup and how aggressive to be on a given GC, and writing inclusions and exclusions tight enough that the PM never gets ambushed — irreplaceable trade knowledge.
What it costs
Takeoffs are single-threaded and manual, so an estimator can only move so many bids per week — and win rate is partly a volume game. The busywork is the binding constraint, and a single stale quote or transposed quantity turns a win into a loss.
Directional industry figure — manual takeoff alone can eat half the bid cycle, so cutting the surrounding busywork frees you to bid more of the jobs you should be pricing.
Surveys put preconstruction staff at roughly 13.4 hours a week just researching and analyzing estimating data — before any scoping or pricing begins.
On a chiller plant or RTU package, a quote two revisions stale or a transposed quantity can swing the bid by thousands — enough to lose it, or win it underpriced.
With Mission: With the chase and re-key carried, you push more quality bids through, same headcount.
What Mission does
You assign the workflow once. Mission’s agent watches the bid platforms, gathers and chases the rep quotes, captures pricing into the bid sheet, and drafts the proposal — while the takeoff judgment, the labor sizing, the markup, and the final number stay with you.
Watches the ITB inboxes and bid platforms — PlanHub, ConstructConnect, BuildingConnected, and direct GC emails — and pulls every new invitation into one board with trade fit, GC, scope summary, due date, and a draft bid/no-bid recommendation, so nothing slips.
The result
When ITB triage, quote chasing, capture, and proposal assembly run on their own, the busywork stops capping your throughput — and your judgment reaches every bid you should be pricing instead of the ones you had time to chase.
Without the chase-and-re-key tax, you can push more quality bids through per week — and win rate is partly a volume game.
Every invitation lands on one board with its deadline and documents, so a profitable job lost in a crowded inbox stops being forfeited pipeline.
Post-bid follow-up runs on its own and logs the outcome and competitor number — the step most shops skip entirely.
Safe by default
On a binding bid, a transposed quantity or a missed scope gap goes straight to margin. Mission is built so the agent does the triage, chasing, capture, and formatting and proposes the rest — the takeoff, the labor sizing, the markup, and the final number stay yours to approve before anything goes out the door.
Works inside the tools you already run on — email, calendars, sheets, your CRM, your portals.
Anything risky or off-mission is held for your sign-off before it touches data or goes out the door.
You set the assignment once. The work stays on it for days and weeks without drifting.
You always have a clear view of what ran, what changed, and what needs a call — no transcript spelunking.
Tell us the bids that route through you every week, and we’ll show you the ITB triage, quote chasing, and proposal assembly Mission would carry.
