For HVAC project coordinators
Mission runs the submittal chasing, delivery-date reconciliation, and look-ahead assembly so you stay ahead of every job.
Your day
You sit between the PM, the foremen, the GC, the equipment reps, and the AHJ — and every fact flows through you in email, texts, and PDFs all day. Sequencing crews, deciding which slipped long-lead unit to expedite, and reading the GC’s timeline is where the job is saved or lost. Re-keying the same delivery date into three systems and chasing a submittal for the third time is the part that keeps you at your desk instead of ahead of the schedule.
Updating the submittal log, re-keying ship dates into the tracker and Procore, chasing approvals and vendor confirmations, filling permit applications and tracking them across AHJ portals, logging RFIs and change orders, and routing the same status update to five different parties. On a heavy submittal-and-procurement week it tips closer to half.
Sequencing crews across multiple jobs against GC timelines, deciding which long-lead item to expedite when two slip at once, negotiating realistic install dates with foremen and GCs, deciding whether a slip is a phone call or a change order, and protecting the schedule from cascading trade delays — hard-won, relationship-driven work.
What it costs
A single late RTU can stall multiple trades, and an idle crew is the most expensive failure on the job. Because so much of the role is manual chasing and re-keying, one coordinator can only ride so many jobs before something falls through the cracks — an admin ceiling on the whole contractor’s throughput.
Directional industry figure — each rejection averages roughly $805 and adds 2–4 weeks, and the chasing and re-noticing is all manual coordinator work.
RTUs, AHUs, and chillers carry 16–20+ week manufacturing lead times — a 3-week approval slip can push an order into the next production slot and add months.
Directional, vendor-sourced — across a portfolio of jobs, the cost of slow, error-prone submittal handling compounds fast.
With Mission: With the chase and re-key carried, you ride more jobs without the desk time, same headcount.
What Mission does
You assign the workflow once. Mission’s agent watches the submittal log, reconciles ship dates against the schedule, drafts the re-sequenced look-ahead, and tracks permits across portals — while the sequencing calls, the escalations, and every final approval stay with you.
Watches the submittal log, auto-drafts and sends follow-up emails to reviewers as turnaround dates approach, logs responses and resubmissions, and flags rejections to you — so you stop chasing an engineer three times to learn a package was rejected. You decide the recovery plan.
The result
When submittal chasing, delivery reconciliation, and report assembly run on their own, the busywork stops capping how many jobs you can ride — and your judgment gets to the sequencing decisions instead of the spreadsheet at 6pm.
Without the chase-and-re-key tax, one coordinator can keep more jobs from falling through the cracks — lifting the contractor’s throughput ceiling.
A slip on a critical-path unit surfaces before it becomes a crew-idle event, not after the crew shows up to nothing.
The weekly status and GC look-ahead are auto-compiled from current logs, so you walk into the meeting with a draft instead of a blank page.
Safe by default
Which slip to escalate, how to re-sequence the crews, and what to tell the GC stay yours. Mission is built so the agent runs the chasing, reconciling, and drafting and proposes the rest — every notification, recovery plan, and final approval waits on you before it goes out.
Works inside the tools you already run on — email, calendars, sheets, your CRM, your portals.
Anything risky or off-mission is held for your sign-off before it touches data or goes out the door.
You set the assignment once. The work stays on it for days and weeks without drifting.
You always have a clear view of what ran, what changed, and what needs a call — no transcript spelunking.
Tell us the jobs that route through you every week, and we’ll show you the submittal chasing, delivery reconciliation, and look-ahead assembly Mission would carry.
