For mechanical procurement coordinators
Mission runs the RFQs, the “where’s my truck” chasing, and the three-way match so you keep sourcing the material and protecting the schedule.
Your day
You turn a foreman’s “need this by Thursday” into an RFQ, a quote grid, a PO, and a delivery that actually lands — across the field, the PMs, the warehouse, and a stable of distributors. The award and the spec judgment are craft. Everything around them is keystrokes.
Typing RFQs, hand-building the quote-comparison grid as PDFs trickle in, cutting and revising POs, re-entering the same line items across email → Excel → Sage → Procore, confirming acknowledgments, tracking which deliveries landed, and matching packing slips against POs against invoices. Kojo sizes the reconciling alone at 20+ hours a week for a mid-size contractor.
Negotiating price and terms with the rep, knowing which distributor actually has stock and won’t blow the schedule, judging PVF spec substitutions, deciding when to expedite versus re-source, and the vendor relationships that get you a favor when a job is on the line.
What it costs
The keystroke tax caps your job load — and every unquoted buy and lost packing slip leaks margin the estimate was supposed to survive.
Kojo’s industry data: nearly half of purchases are bought without a competitive quote because there isn’t time — leaving 5–20% vendor price spread on the table on material that runs 30–50% of a mechanical job’s cost.
Every PO and every change-order revision carries roughly $68 of overhead to process (Kojo, directional) — so the swivel-chairing between Sage and Procore is real money, line by line.
When the three-way match doesn’t happen because the packing slip is lost in a foreman’s truck, billing errors get paid silently — and 48% of deliveries never get reported back to the office at all.
With Mission: The RFQs, the expediting, and the three-way match run on their own — your week goes to the award, the spec call, and keeping the crew from standing around.
What Mission does
You don’t need to know anything about AI. You set the vendor list and the workflow once, in plain language, and Mission’s agent runs the keystroke half of every order — then hands the draft back for you to award and approve.
Sends the line list to your standing vendor set — Ferguson, Hajoca, the local PVF and supply houses — ingests the emailed and PDF quotes that come back, and builds the side-by-side comparison grid automatically. You make the award.
The result
When the RFQs, the expediting, and the reconciling run on their own, what caps your job load stops being how fast you can type and starts being the sourcing judgment you’re good at.
Your job load follows your sourcing judgment instead of your keystroke capacity.
A back-order is flagged before pipe and fittings miss Thursday, not after a pipefitter is already standing around.
More purchases get quoted and more invoice errors get caught, so the estimate actually survives the buy.
Safe by default
The agent does the typing, the chasing, and the matching; the negotiation, the spec judgment, and the buy-timing stay with you. Nothing goes to a vendor without your approval, and anything uncertain is flagged, not guessed.
Works inside the tools you already run on — email, calendars, sheets, your CRM, your portals.
Anything risky or off-mission is held for your sign-off before it touches data or goes out the door.
You set the assignment once. The work stays on it for days and weeks without drifting.
You always have a clear view of what ran, what changed, and what needs a call — no transcript spelunking.
Show us the RFQs, the expediting, and the three-way match you do by hand on every order, and we’ll show you exactly what Mission would do for you.
